Quick Reference
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Quick Reference Guides
These Quick Reference Guides are designed to help you learn how to use the various technologies here at St. Mary's SMART
Chrome book
Chrome browser
Gmail
Google Drive (Document Management)
Google Calendar
Below are Quick Reference Guides for the St. Mary's Staff)
Telephone system
New URL for Management web interface (rev Nov 2017): https://stmarysl.mi.3cx.us:5001/#/login New URL for Client web interface (rev Nov 2017): https://stmarysl.mi.3cx.us:5001/webclient New 3CX User Manual Guide v15.5: https://www.3cx.com/user-manual/ Supported Browsers: Chrome, EDGE and Firefox EMAIL
These topics are described below; simply scroll down for more detail. (for Google email, see the GMAIL section located above). A. Access Office365 email from home B. Access Office 365 with smart phone app C. Change REPLY ALL to just be REPLY D. Create Contact List to email a group E. Set Out-of-office using BROWSER F. Set Out-of-office using MOBILE APP G. Create Inbox Rules H. Unread (aka "Missing") emails A. Access Office 365 email from home 1. Use Internet Explorer and go to outlook.office365.com NOTE: the Google Chrome browser does not always work well. 2. Type in your new email address xxxx@stmarysl.org 3. Type in your password and click Sign in. 4. Click on the Mail icon. NOTE: you may first have to click on the 9-grid icon located upper-left. B. Access Office 365 with smart phone app Use this link for the Outlook app on mobile devices: https://www.microsoft.com/en-us/outlook-com/mobile/ C. Change REPLY ALL to just be REPLY Office365 defaults to showing the Reply all button, but you can change that default to be just Reply. 1. Go to your Inbox by logging on at outlook.office365.com. 2. Click once on any email listed and you will see the "Reply all" button with a drop down arrow next to it (located upper-right corner). 3. Click that drop down arrow. 4. Click "Change default". 5. Click "Reply".
D. Create a Contact List You can create Contact Lists in Office365 for groups of people you frequently email by using the following steps: 1. Logon to your email at outlook.office365.com like normal. 2. Click the 9-grid icon (located upper-left corner). 3. Click "All Apps -->". 4. Click the People icon. 5. Click on "Your Contacts" dropdown arrow. 6. Double-click Contacts. 7. Click on the drop-down arrow next to NEW (located towards the top). 8. Click on "Contact list". 9. Type in a name for your list and any Notes to yourself about the grouping. 10. In the "Add members" box, start typing an email address. 11. Type in a full email address and press ENTER, or click "Search Directory" for addresses already in your contacts. 12. Click SAVE after adding those you want in your list. TO RETURN BACK TO YOUR EMAIL 1. Click the 9-grid icon (located upper-left corner). 2. Click the Outlook box. 3. Start a new email to yourself. 4. Use Bcc: to blind-copy the people; type in the name of your Contact List and press ENTER. If you want to see the people, click the plus sign (+) in the Bcc: or To: field. You can delete just one person if you do not want to send that particular email to them. Using Bcc: helps keep email addresses a little more private. 5. Fill in a Subject and your message like normal and click SEND.
Brightlink projector
Clickers (classroom response devices, Qwizdom)
dynacal (web-based calendaring and scheduling system)
TIMESHEETS
Click a topic link below, or simply scroll through all of them below
A. Use new Timesheet with Excel B. Use new Timesheet in Google Edit timesheet using Google Sheets Print timesheet from Google Sheets document C. Use new Timesheet in OneDrive of Office 365 Use new Timesheet in Google After receiving an email containing a new version of the time sheet, use the following steps to save it to Google Drive and also how to edit and print. Save timesheet to Google Drive 1. Open the email containing an attached Excel Timesheet. 2. Move your mouse over the attachment. 3. Click the PENCIL icon to “Edit with Google Sheets”. 4. Fill in your name. 5. Type in just the starting date (mm/dd/yyyy) for the pay period and tab out (you should see all other dates automatically adjust for the pay period). 6. Clear out any existing test data only from the following columns, in rows Sunday through Saturday: Log in Log out Sick Hrs. Vacation Hrs. Personal Hrs. Holiday Hrs. Other Hrs. All other data will automatically clear out as needed. This includes Hrs Worked, TOTAL, Total Hours, Overtime Hours, etc. cells. Do not clear these other cells since they contain formulas that do the calculations. If you happen to clear them, please contact Technical Support to repair the cells. 7. Close the timesheet tab, and Google automatically saves it in your MyDrive. Edit timesheet using Google Sheets 1. Sign in to your Google Email. 2. Click the 9-grid icon (located upper-right corner). 3. Click SHEETS. 4. Locate your Timesheet and click it to open the sheet. 5. Type in your Login and Logout times as needed. For example: 8:00 am 2:00 pm 3:30 pm Be sure to TAB out after typing in the times. If the Hrs Worked calculated correctly, then your are done. Here are some errors that might occur with bad Login or Logout times: Negative hours show in the “Hrs worked” column when PM and AM are switch. For example: 8:00 PM - 3:30 AM needs to be corrected to: 8:00 AM - 3:30 PM #VALUE! shows in the “Hrs Worked” column when an invalid time is typed. For example: 9;00 AM looks like it is correct, but contains a semi-colon instead of a colon: 9:00 AM is the correct format 6. Close the timesheet tab, and Google automatically saves it in your MyDrive. Print timesheet from Google Sheet document 1. Edit your timesheet like normal and be sure all your hours are entered and the totals are correct. Type in any NOTES you have about this pay period in the box provided in the document. 2. Click the PRINTER icon (located upper-left corner); OR click FILE and choose PRINT. 3. Check or change the following Print Settings as needed: Paper Size = Letter (8 ½” x 11”) Page orientation = Landscape Scale = Fit to page 4. Click blue NEXT button (located upper-right). 5. Click CHANGE in Destination section if your printer name is not showing, then locate your printer. If you are using a Chromebook or have other special printing needs, please contact Technical Support. 6. Click blue PRINT button (located upper-left). Go pick up your printed document. 7. Close the timesheet tab, and Google automatically re-saves it in your MyDrive. 8. Sign your printed timesheet and give it to your supervisor. Bluetooth sound in the classroom
OTHER TIPS AND TRICKS
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